Meeting Room & Technology Rentals

Welcome to our webpage on meeting room rentals at Your Library! We are pleased to offer our spacious and well-equipped meeting rooms to community groups, individuals, and organizations for their various needs.

Our meeting rooms provide the perfect space for workshops, seminars, group discussions, presentations, and much more. Whether you're a local non-profit organization, a group of community members, a student group, or an individual looking for space to rent for a party or meeting, our Library has the ideal room for you.

To ensure a seamless booking experience, we have a few important guidelines in place. It is the responsibility of the renter to carefully read and comply with the Library's Meeting Room Policy, which can be found below. This policy outlines important details such as the allowed capacity, insurance and payment requirements, time and duration of rentals, room use, and any additional amenities or equipment available.

Please note that payment in full is required at the time of booking to confirm and guarantee your rental. Room bookings are not entered into the booking calendar until payment in full is received. We accept various payment methods, making it convenient for you to secure your preferred meeting room.

Our Library staff is dedicated to providing excellent service and assisting you with any questions or concerns you may have during the booking process. We strive to make your experience at our Library as comfortable and productive as possible.

Whether you're hosting a community gathering, organizing a study group, or conducting a business meeting, our meeting room rentals offer a professional and welcoming environment. Take advantage of our affordable rates and book your room today!

We look forward to welcoming you to our Library and providing you with an exceptional meeting room experience.

2025 Meeting Room Rental Agreement And Policy

Fees Schedule and Room Capacity

Room Location Cost per hour, until March 31, 2025 (Includes HST) Cost per hour, effective April 1, 2025 (Includes HST) Capacity
Delhi Branch - Kozub Meeting Room $16.00 $20.00 60
Port Dover Branch - Scotia Bank Room $16.00 $20.00 80
Simcoe Branch - Board Room $12.00 $16.00 20
Simcoe Branch - Community Lens $16.00 $16.00 10
Simcoe Branch - Hazel B. Race Room $12.00 $16.00 20
Simcoe Branch - Large Room $16.00 $20.00 75
Waterford Branch - Glen Bell Room $12.00 $16.00 25

Technology Available Free With Room Rental When Booked

Technology Location
inFocus Projector Delhi, Port Dover, Simcoe, Waterford
Sharp Aquos Board Delhi, Port Dover, Simcoe
Dell Laptop (for Sharp Aquos Board) Delhi, Port Dover, Simcoe
FrontRow Speaker Delhi, Port Dover, Simcoe
Flip Chart Delhi, Port Dover, Simcoe
Portable Overhead Projector Simcoe
Projection Screen Simcoe